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HR Payroll and Benefits Administrator
Ref. JO0000008700

Position HR Payroll and Benefits Administrator
Sector Financial & Management Accounts
Location City of London, City
Type Permanent
Salary £40K - £50K / Annum
Reference JO0000008700

Overall Job Purpose: To assist the HR Manager in providing a comprehensive HR administration service. To be responsible for collating, preparing and submitting the UK and Cyprus payroll. To administer the UK quarterly payroll and to provide assistance providing cover to the Pensions Officer for annual leave.

Key Responsibilities:


Ensure that the payroll instructions are prepared and logged within the agreed timescales for the monthly payroll run and submitted to the Payroll Provider, for example; contractual variations, new starters, leavers, staff benefits and family leave.

Reconcile payroll spreadsheets and ensure accurate reports are produced for payroll checking as required by the HR Manager and the Finance team.

Run pension reports for providers to ensure payment and administer any payrises or changes to the contribution rate.

Be able to explain and check any queries around tax codes and NI, student loan deductions

Assist with all payroll audits, report requests from finance and external auditors.

HR Administration

To act as a first point of contact for all customers to the Human Resources department.

HR System and Personnel Files

To be the primary contact and systems administrator for the HR database and payroll service. To be able to handle all access, password, payslip queries and basic user training.

Input and update information is recorded on the HR System and other data sources. Ensure accurate HR records on all employees are maintained and regularly updated.

To be responsible for ensuring all documents on the HR System, Payroll and Personnel files are filed promptly and accurately indexed for electronic referencing.

Ensure the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details and family leave.

Ensure staff records are well maintained and that periodic tidying up of records is


Provide appropriate reports from the HR database for the purpose of Headcount, appraisals and monitoring employee training

Staff Benefits

Administer, promote and track usage of gym membership and Health Subsidy

Be responsible for promoting and dealing with all season ticket loan administration. To ensure that all invoices are paid and tracked.

To ensure season tickets are given to staff and signed for in a timely manner.

Assist the HR Manager in the renewal of the Private medical Insurance schemes, Group Income insurance, Life insurance and travel insurance.

Ensure the process is clearly explained and documented for all starters and leavers.

Person Specification

- Must have previous administration experience

- UK payroll experience essential - be able to understand how calculations for starters, leavers, pension and Statutory payments.

- Excellent numeracy skills

- Previous benefits experience desirable

- Good eye for detail and accuracy, organised and methodical

- Intermediate excel, word user comfortable with pivot tables, chart production, data analysis and reporting

- Team Player

- Eligibility to work in the UK

MW Appointments is acting as an Employment Agency in relation to this vacancy.
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